Solutions
eQurie
Office automation & eProcurement solution
Office automation refers to the varied computer machinery and software used to digitally create, collect, store, manipulate, and relay office information needed for accomplishing basic tasks .Raw data storage, electronic transfer, and the management of electronic business information comprise the basic activities of an office automation system. Office automation helps in optimizing or automating existing office procedures.
Octaware’seQuire Office automation & Sourcing solution is a great way to save money and time while protecting your important business information. People no longer want to store paper records or hand written order forms and other information needed to do business. Octaware’s pioneer solution makes it much easier to run your business without the need for so much paper. Whatever the size and nature of your business.
There are many different reasons how eQuire can help you:
- Increased productivity for many companies desiring a competitive advantage.
- Offers low operational variability. Variability is directly related to quality and productivity.
- Reduce work time, increase flexibility, reduce costs, eliminate human error, or make up for employee shortage.
- Accomplish tasks faster, eliminating the need for a larger staff.
- Less storage space is required for data, and copies can be easily transferred off-site for safekeeping in case of fire or other emergency.
- Multiple people can be updated simultaneously in the event of schedule changes.
- Track and manage expenses.
- Control claims and costs.
- Speed up claims processing.
- Reduce administration costs.
- Improve billing accuracy.
- Find out what to target for costsaving measures.
- Consistent, easy to use SharePoint interface.
- Requesters get the convenience and efficiency of easy self-service for requisitions and check requests .
- Managers are able to manage by exception and accelerate approvals with automated workflow.
- Buyers can focus on building strategic supplier relationships to reduce costs.
- Payables maintains control over expenditures.
eQuire’s Office Automation Module
eQuireis an invaluable tool that can take you from nowhere to helping you become very successful and profitable. It is a system that can help you effortless manage your employees, time and processes and ensure their safety at all times:
Features
- Employee Request Dashboard: Allows a birds eye-view of all pending requests
- Business Card Request : Employee can raise requisition for Business Cards
- Expense Claim Form: Expense Claim Forms can be submitted
- Employee IT service Request: Requisition for IT Service Request
- Airport Facilities for Employee: Request for Airport Facilities
- Company Property Receipt: Acknowledges receipt of assets/ company property
- Health Insurance: Non Qualifying Dependent; - Record and claims for Health Insurance
- Personal Request for Immigration Service: Raise requests for immigration services
- Professional Membership Request: Address requests for Professional Memberships
- Referral Bonus Application: Record & address Referral Bonus records.
- Return to Work after Medical Leave [Pregnancy included]: Maintains complete work details & Records.
- Annual Airfare: Maintains the eligibility for Annual Airfare.
eQuireeProcurement/ Sourcingmodule:
eQuire’seProcurementSourcing module provides online collaboration and negotiation tools and intelligence to achieve cost savings and obtain more value. The solution streamlines and fully integrates sourcing life cycle phases such as strategy development, supplier identification to supplier information or bid solicitation (RFX, RFI, RFP, RFQ, Reverse Auctions, Negotiations, Surveys etc.) qualification, negotiation, award, implementation, monitoring and evaluation. Further, eQuire enables your organization to:
Features
- Purchase Requisition Automation:Achieve cost savings on goods and services
- Received Evaluation:Free from complex implementation and maintenance
- Quotation Evaluation:Drive accelerated, best-value, best-supplier negotiation
- Purchase Requisition/ Quotation Received - Evaluation Dashboard:Allows the management to empower employees and simultaneously exercising control, thus being fully informed the same time.
- Vendor Quotation Evaluation:Improve stakeholder involvement with online collaboration.
- LPO issue Register – Dashboard:Ensure best-practice continuous improvement in strategic sourcing
Benefits of eQuire Office Automation and eProcurement Solutions:
- Eliminate error-prone paper-based processes
- Reduce requisition-to-order cost & cycle time
- Control maverick spending
- Manage by exception - ensure that your purchases adhere to your policies.
- Ensure Sarbanes-Oxley compliance with a complete audit trail of transactions.
- Universal Acceptability
- Ease of Use
- Powerful User Requisition Entry
- Configurable Controls (Approval Routing & Escalations)
- Comprehensive Approval Status Monitoring
- ERP/ Legacy System Integration
- Enterprise-wide Compatibility.
